Central Iowa Youth Baseball serving Clive, Waukee, West Des Moines, Urbandale

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Walnut Creek Baseball Board Positions

 

President

  • Oversee daily operations of the league and facility
  • General oversight and strategic direction
  • Communicate with outside entities
  • Facilitate Board of Directors meetings

 

Vice President

  • Oversee Division VP’s for each age division
  • Coordinate try-outs and draft
  • Coordiante coaches clinic with Waukee HS Baseball coach

 

Associate VP- Strategic Initiatives

  • Applies for yearly Grants for Walnut Creek Baseball
  • Seeks out any new grants or funding that may be available
  • Assists the President with duties as necessary

 

Associate VP-Legal

  • Oversees Contracts
  • Maintains Walnut Creek Baseball By-Laws and ensures that are up to date
  • Gives legal advice as needed 

 

Secretary

  • Record minutes of Board of Directors meetings
  • Schedule Board of Directors meetings and communicate to Board Members
  • Coordinate and manage the Officer on Duty schedule
  • Manage reporting requirements with state entities

 

Treasurer

  • Budget
  • Pay vendors
  • Manage financial books

 

Division VP - one needed for each age division:  5u, 6u, 7u, 8u, 9u, 10u/11u, 12u/13u, 14u/15u

  • Responsible for all communications with coaches and parents for your age division
  • Responsible for scheduling practices for the field you are in charge of
  • Responsible for being at try-outs and the draft
  • Publishes and distributes rules

 

Registrar

  • Responsible for making sure the website is updated and ready to go for registration
  • Responsible for answering e-mails regarding registration and team formation 
  • Responsible for registrations during the registration process
  • Responsible for gathering information for draft

 

Webmaster

  • Maintenance and oversight of website
  • Updating website with current information
  • Maintaining Twitter Account and Facebook and ensuring communication with the public through these entities.

 

Umpire in Chief

  • Responsible for relationship with USSSA umpire scheduling
  • Responsible for house rules and coordination of rules with USSSA

 

Equipment Manager

  • Responsible for ensuring player equipment needs, game balls, and other equipment needs for game play are monitored and appropriately supplied to meet season needs.
  • Responsible for assignment of teams for each division and working with external vendor on uniform and caps for all age divisions.

 

Facility Manager

  • Maintenance, Renovation, & Repairs of the Facility
  • Research and present options to Board of Directors of products and services to be purchased to enhance & upgrade the facility in the early Spring and Fall
  • Receiving bids and hiring third parties to complete renovation and repair work at the facility
  • Purchasing new equipment and supplies for the upcoming season
  • Repairing damage at the facility from mother nature and vandals as soon as possible after it occurs
  • Review contracts annually with vendors & third parties that perform ongoing work and provide supplies at / to the facility. These include irrigation, lawn care, ag-lime & chalk suppliers, gravel suppliers, port-o-potties, garbage removal, etc.   
  • General upkeep of the facility such as mending fences, repairing batting cage nets, turf repairs, seeding and aerating the fields, laying down parking lines, repairing field and concession equipment, light pole repairs, etc.
  • Arranging/organizing the opening of the facility in the Spring.  This includes setting out the bases, mounds, benches, garbage cans and hanging the batting cage nets, etc.
  • Organizing Field Clean-up Day
  • Arranging / organizing the closing of the facility in the Fall. This includes storing the mounds, bases, & benches, taking down the batting cage nets, pulling in the garbage cans for pick-up

 

Field Manager

  • Arranging and coordinating the preparation (chalking & dragging) of the fields for league play
  • Making sure all bases and mounds are at the correct distances for each field
  • Coordinating and arranging the fields and outside areas are mowed on a weekly basis
  • Making sure foul lines are painted on each field at least every two weeks
  • Coordinating the weekly clean-up and removal of trash at the facility
  • Making sure water drains from the facility properly
  • Keeping the maintenance building & garage are reasonably clean & organized
  • Purchasing fuel and other consumable supplies

 

Weekend Tournament Coordinator

  • Hiring of tournament Field Crew members in the spring
  • Putting together the Field Crew tournament work schedule on a weekly basis and communicating with Field Crew members
  • Overseeing the Field Crew members during weekend tournaments
  • Performing early morning onsite inspections of the fields to determine playability and communicating with the USSSA central office regarding any delays due to rain.
  • Resolve any facility issue that may occur during weekend tournaments
  • Determining the pay amount for each Field Crew member and communicating these amounts with the Treasurer.
  • Closing up the facility on Sunday evening and make sure the facility is ready for Monday league games.

 

Sponsorship Chair

  • Responsible for working with businesses in the community to raise sponsorship dollars to support the league.

 

Officer on Duty (OD)

  • Each member of the Board is responsible for taking a share of the OD duties during the Walnut Creek Baseball season.
  • The OD is visible at the complex during their assigned night and makes sure all teams and umpires show up.
  • Deal with any questions or issues that arise throughout the night.
  • Open up the park and close the park down (turning on and off field lights as needed).

 

High School Silver Cord hours

  • The purpose of the Silver Cord Program is to instill within students the importance of community service, and encourage students to be accountable for investing in their own education and in their community on a regular basis during their school years. The Silver Cord Program recognizes students for their community service during their high school years. Students are recognized at 25, 50, 100, and 150 hours. Students volunteering 150 hours by April 30 of their senior year will have the distinct honor of wearing a silver cord during their graduation ceremony.

 


If you are interested in joining the Walnut Creek Baseball board please contact the league Secretary at secretarywcbia@gmail.com